The start of a new year is the perfect time for employers to refocus their HR efforts and set their teams up for success. It’s a chance to reflect on the previous year, implement updates, and plan strategically for the months ahead. Whether you’re managing a small business or a growing organization, prioritizing these HR projects will ensure your workplace runs smoothly and stays compliant in the year to come.
1. Update Employee Handbooks and Policies
Employment laws and workplace trends evolve constantly, and your employee handbook should reflect these changes. We always recommend handbooks be updated annually, and now is the perfect time! Start the year by:
Reviewing policies to ensure compliance with federal, state, and local laws.
Updating benefits information, leave policies, and workplace safety guidelines.
Adding new policies that address emerging trends or company-specific changes.
An up-to-date handbook sets clear expectations for employees and reduces potential legal risks for your business.
2. Prepare for Annual Performance Reviews
Performance reviews are an essential tool for aligning employee goals with company objectives. To make the process effective:
Schedule review dates and notify employees in advance.
Train managers on conducting constructive and unbiased evaluations.
Revise performance metrics or goals to reflect current business priorities.
Providing regular feedback not only boosts productivity but also fosters a culture of growth and transparency.
3. Forecast Hiring Needs for the Year
A strong workforce is critical to achieving your business goals. Start the year by:
Evaluating current staffing levels and identifying gaps or upcoming needs.
Planning a hiring timeline based on anticipated business growth or seasonal trends.
Reviewing job descriptions to ensure they align with current expectations and skill requirements.
Proactively forecasting hiring needs helps you avoid last-minute scrambles to fill roles and ensures you attract top talent.
4. Run Annual Compliance Trainings for Staff
Annual training is a must to maintain compliance and reinforce workplace policies. Consider scheduling:
Workplace Harassment Prevention Training: Keeps your workplace respectful and aligned with legal standards.
Safety Training: Reviews protocols to minimize workplace accidents or hazards.
Diversity, Equity, and Inclusion Training: Builds awareness and fosters an inclusive culture.
Compliance training not only protects your business but also empowers your team with valuable knowledge.
5. Conduct an HR Audit
An HR audit ensures your processes are effective, compliant, and aligned with your business goals. Focus on:
Reviewing employee files to ensure they are complete and up-to-date.
Assessing payroll practices to avoid errors or penalties.
Evaluating benefits packages and considering updates to stay competitive.
Updating your employment law required posters – often times, regulators will update policies, like minimum wage, effective first of the year.
An audit highlights areas for improvement and helps you streamline your HR operations and avoid penalties from regulators.
6. Revisit Compensation and Benefits
Start the year by assessing whether your compensation packages are competitive in your industry. Consider:
Adjusting salaries to reflect market trends or reward high-performing employees.
Expanding benefits offerings, such as paid time off, flexible work schedules, or professional development budgets.
Fair and attractive compensation helps you retain top talent and motivates your team.
7. Set Workplace Goals for the Year
Kickstart the year with clear goals for your team. These could include:
Increasing employee engagement through new initiatives or events.
Improving communication with regular check-ins or surveys.
Introducing tools or technologies to streamline workflows.
Defining and communicating workplace goals fosters alignment and keeps everyone focused on the bigger picture.
8. Refresh Onboarding and Offboarding Processes
If your onboarding or offboarding processes feel outdated or clunky, now is the time to update them. Focus on:
Streamlining onboarding to ensure new hires feel welcomed and prepared beyond their first day of work.
Creating a checklist for offboarding to manage employee transitions professionally and securely.
Efficient processes leave lasting impressions on both new and departing employees.
9. Plan for Employee Engagement Activities
A motivated and connected workforce drives success by reducing turnover. Start the year by scheduling engagement activities like:
Team-building events or volunteer opportunities.
Regular recognition programs to celebrate milestones and achievements.
Surveys to gather feedback and improve the employee experience.
Engaged employees are more productive, satisfied, and likely to stay with your company.
Final Thoughts
The beginning of a new year is an opportunity to reset, refresh, and strategize your HR efforts. By prioritizing tasks like updating handbooks, preparing for reviews, and planning compliance training, you’ll create a foundation for a successful year. Remember, investing in your HR practices isn’t just about avoiding risks—it’s about creating a workplace where your team can thrive and your business can grow.
Need help tackling your HR to-do list? Contact Mountain HR Consulting today for tailored solutions that make managing your workforce easier than ever. Let’s start the year strong together!
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